Nine campuses, nine different ways of working
As Vidya Group grew from a single school into a nine-campus trust, each site adopted its own tools for admissions, attendance, and fee collection. The result was a fragmented landscape: data lived in different systems, reports were assembled by hand, and leadership had no single view of how the group was performing.
The trust set out to standardize how every campus operates without losing the local character that families value. It needed one platform that could run admissions, academics, and finance consistently across all nine sites, give administrators clean records, and give parents and teachers a single place to stay informed.
Standardizing on one platform, campus by campus
Vidya Group rolled out Hudace SchoolOS one campus at a time, starting with admissions and student records before extending to attendance, assessment, and fees. A shared template kept processes consistent across the group, while each campus kept the local settings it needed.
Nectar, the AI inside SchoolOS powered by Xenon, took on the repetitive work: reconciling attendance, flagging overdue fees, drafting routine parent communication, and keeping student records clean. Teachers and office staff stopped re-entering the same data in three places.
We did not want a big-bang switch. SchoolOS let us move one campus at a time and prove the value before the next went live.
One view of the group, and time back for students
With every campus on one platform, leadership now sees admissions, enrolment, attendance, and fee collection across the whole group in real time, without waiting for month-end reports. Administrative time has fallen sharply, and the office teams that once spent days reconciling records now spend that time supporting families.
As the rollout completes, Vidya Group is extending SchoolOS into transport, library, and parent engagement, building on the same connected record. The platform that standardized the back office is becoming the way the whole community stays connected.