Two linked workloads
The same back office carries grant administration, pre-award budgeting, post-award spend, effort certification, subaward monitoring, and student success, where early signals let an advisor reach a student before they withdraw. Done in disconnected tools, both grow audit risk as enrolment grows.
The standards that bind
Federal grants run on cost principles and internal-control expectations under Uniform Guidance, with indirect-cost recovery and audit readiness as the live concerns. Student outcomes are measured against retention and graduation, on the definitions the federal IPEDS dataset standardises.
Both demand that one number stays consistent across systems.
Where the ERP closes the loop
On Hudace, finance, research administration, and the student system share one record, so grant spend traces to the source transaction and a student metric is the same everywhere. Xenon AI flags spend that risks a cost-principle breach and surfaces at-risk students from early-alert data.
Advisors and faculty act on the signal. Student records stay protected, and predictive models avoid proxies that bake in bias.
The numbers to watch
Hold compliance health and student outcomes in one view.
F&A cost recovery
Indirect costs recovered against the negotiated rate. Money left on the table if mismanaged.
Audit findings
Issues raised against cost principles and controls. The risk that grows with scattered data.
Retention rate
Share of students continuing year to year. The leading outcome signal.
Graduation rate
Completion within a defined time, on standard definitions. The outcome that matters most.
See grants and outcomes on Hudace
Talk to our team about putting research admin, finance, and student records on one platform.